T4 employee records: what they are and how to file them

Tax season is a stressful time for any business, and it can be a daunting task to keep track of employee records and file all the necessary paperwork. Fortunately, T4 employee records make it easier to keep track of important tax documents.

What Are T4 Employee Records?

T4 employee records are documents that Canadian employers must provide to their employees by the end of February each year. It’s a summary of the income and deductions an employee has received throughout the year. The T4 form is used by the Canada Revenue Agency (CRA) to ensure that employees have paid the correct amount of tax.

Why Are T4 Records Required?

The CRA requires employers to provide T4 records to their employees because it helps to ensure that employees have paid the correct amount of tax throughout the year. This information is also used to calculate the amount of taxes an employee will need to pay when they file their taxes.

Filing T4 Records

Once the company's T4 forms have been completed, employers must provide a copy to their employees by the end of February. This can be done either electronically or by hard copy. If you are sending the forms electronically, you must get consent from your employees to send them electronically. The employee must then use this information when filing their taxes. It’s important to remember that employers must keep a copy of the T4 form on file in case the CRA requests to review the information.


T4 employee records are an important part of tax filing season. They provide employers with the necessary information to ensure employees have paid the correct amount of taxes throughout the year. Understanding how to compile and file T4 records can help make tax season a less stressful time for both employers and employees.

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